Notice of Privacy POLICY

Last Updated: 03/24/2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Understanding Your Health Record/Information

This notice describes the practices of Your Glow Cove Med Spa (the “Practice”) and its authorized providers and business associates with respect to your protected health information created while you are a patient at the Practice. All individuals authorized to access your medical records are subject to this notice. In addition, the Practice may share medical information with other healthcare providers and entities as permitted for treatment, payment, or healthcare operations as described in this notice.

We create a record of the care and services you receive at the Practice. We understand that medical information about you and your health is personal. We are committed to protecting your medical information. This notice applies to all records of your care at the Practice.

This notice will tell you about the ways in which we may use and disclose medical information about you. It also describes your rights and certain obligations we have regarding the use and disclosure of medical information.

Your Health Information Rights

Although your health record is the physical property of the Practice, the information belongs to you. You have the right to:

  • Request a restriction on certain uses and disclosures of your information for treatment, payment, and healthcare operations, and disclosures to individuals involved in your care. We are not required to agree to a requested restriction, except where required by law, including when services are paid out-of-pocket in full;

  • Obtain a paper copy of this notice upon request;

  • Inspect and obtain a copy of your health record, including in electronic format, as permitted by law;

  • Request that we amend your health record as provided by law. We will notify you if we are unable to grant your request;

  • Obtain an accounting of disclosures of your health information as provided by law;

  • Request communication of your health information by alternative means or at alternative locations. We will accommodate reasonable requests.

You may exercise your rights by submitting a written request to:

Your Glow Cove Med Spa
708 Glen Cove Ave, Suite 208
Glen Head, NY 11545

Our Responsibilities

We are required by law to maintain the privacy and security of your protected health information.

We are also required to:

  • Notify you following a breach of your unsecured protected health information;

  • Provide you with a notice of our legal duties and privacy practices;

  • Abide by the terms of this notice;

  • Notify you if we are unable to agree to a requested restriction.

We reserve the right to change our privacy practices and to make the new provisions effective for all protected health information we maintain. Revised notices will be made available upon request and at our location.

Uses and Disclosures of Medical Information That Do Not Require Your Authorization

The following categories describe different ways that we may use and disclose medical information without your authorization. Not every use or disclosure will be listed, but all permitted uses fall within these categories.

We limit the use and disclosure of your information to the minimum necessary to accomplish the intended purpose.

  • Treatment

    We may use and disclose your health information to provide, coordinate, or manage your care.

    Example: We may share information with other healthcare providers involved in your care to coordinate treatment or follow-up services.

  • Payment

    We may use and disclose your health information to obtain payment for services.

    Example: We may provide necessary information to process payments or billing.

  • Healthcare Operations

    We may use your health information for operational purposes such as quality improvement and internal review.

Other Uses and Disclosures Permitted by Law

  • Business Associates:
    We use third-party vendors (such as electronic medical record systems and payment processors) who are required to safeguard your information.

  • Individuals Involved in Your Care:
    Unless you object, we may share relevant information with individuals involved in your care or payment for your care.

  • Appointment Reminders and Health-Related Communications:
    We may contact you to provide appointment reminders or information about services.

We may communicate with you electronically (e.g., text, email) with your consent. These methods may carry some risk, and you may opt out at any time.

  • Public Health, Abuse, Neglect, and Legal Requirements:
    We may disclose information as required by law for public health, safety, abuse reporting, and legal proceedings.

  • Health Oversight Activities:
    We may disclose information for audits, inspections, and licensure.

  • Law Enforcement and Threats to Safety:
    We may disclose information when necessary to prevent a serious threat or comply with law enforcement requests.

  • FDA and Product Safety:
    We may disclose information related to adverse events involving medications or devices.

  • Required by Law:
    We will disclose your information when required by federal, state, or local law.

  • Electronic Medical Records

    We use a HIPAA-compliant electronic medical record system (Moxie EHR) to securely store and manage your health information.

When We Need Your Written Authorization

We will not use or disclose your health information without your written authorization, except as described in this notice. Uses such as marketing or disclosure of psychotherapy notes (if applicable) require authorization. You may revoke your authorization at any time in writing, except where we have already acted upon it.

For More Information or to Report a Problem

If you have questions or would like additional information, please contact:

Your Glow Cove Med Spa
📞 (516) 895-0110

If you believe your privacy rights have been violated, you may file a complaint with the Practice or with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

Effective Date

This notice is effective as of: 05/05/2025

We may change our policies and this notice at any time. Updated versions will be available at our location and upon request.